How to Fill a Position Faster Using an Applicant Tracking System

June 7, 2022
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It takes an average of 42 days (more than a month!) to fill a job vacancy.

It’s not supposed to be the top recruiting metric to follow as it doesn’t guarantee a significant, positive impact on the company. However, faster is always better, especially if you want to beat the competition in hiring a candidate that you’re eyeing for.

With top talents being widely in demand, you have to act quickly or else you’ll lower the chances of recruiting them. Here’s how an ATS can help you fill a position faster with precision through its dynamic functionalities.

5 Ways to Fill A Position Faster Using an ATS

1. Multiple Sourcing

There are plenty of ways where you can source candidates using an ATS. For one, you can automatically post career opportunities on various job boards (Indeed, JobsDB, Glassdoor, and many more) with just a few clicks. All incoming applications will also be funneled into a centralized platform, so that cuts laborious tasks and saves time significantly.

Next, ATS software like Manatal has built-in career page builders. This lets you creatively display all job openings whilst obtaining higher chances of receiving resumes directly. In case you want to link this to your existing career page, rest assured that it’s very plausible, too. You can utilize its API to list your published jobs, retrieve specific job details, and submit candidate applications (Wordpress career pages can be integrated via API).

You can delve deeper into how to create a killer career page here-- it will be advantageous for both your employer branding and company culture.

Additionally, Manatal also has recruiting tools that allow easy sourcing on platforms like LinkedIn and another one that manages referrals.

When you tackle recruitment in several directions, it will surely lead you to the right candidate faster.

2. Leveraging Existing Candidate Pool

Don’t hop on to the internet and scout total strangers immediately. Having ATS systems means having a strong database. You can leverage this in two ways: First, make use of a candidate recommendation engine. Not a lot of ATS have this, but Manatal is one of the few that has. Basically, what this does is suggests suitable candidates to a certain position based on skills and experience match.

Second, you can leverage the existing candidate pool by checking the history of past interactions with talents. Were they unavailable before but are good fits now? If they are, you already have all the needed details (resume, skills, salary expectations, etc.) for you to proceed and send an interview invite.

You don’t even have to wait for a job vacancy before you contact them. By nurturing relationships with individuals in your database via email campaigns, it will be easier to hire in the future due to the accrued trust and credibility you have established. If they’re not available themselves, they might recommend your company to their own network!

3. Save Time with Screening

Fill positions faster by screening speedily. For instance, with Manatal’s Candidate Scoring, you will be able to see top contenders immediately. The interface will show a percentage of how ideal they are for the job. This will lessen the time needed to evaluate their CV. Just be sure to refine your search by being specific as possible to get precise results.

Furthermore, you can enhance this using the Social Media Enrichment feature. Get to know your candidates better by checking their social media accounts through a professional lens. The Manatal ATS will take relevant keywords that can build their profile.

4. Effective Collaboration

You can use Manatal to invite hiring managers to participate in the project and monitor candidates with you. They can just sign in anytime, view status/progress whenever, and leave notes if necessary. On your side, you can also send them emails for follow-up in case of any reminders, interview schedules, and more. 

Cool, right? All communication, activities, and feedback are synced and centralized here, so everything regarding the application process can be evaluated without the need for any third-party software.

Every step of the way, collaboration is observed; ensuring that all parties are on the same page and there will be a unanimous decision throughout.

5. Look at Reports and Analytics

By looking at data-driven facts, you can easily know what to improve and where to focus on. View recruiting metrics to know where to source candidates best and what’s the best strategy to hire them successfully.

Whether it’s about candidates, clients, and jobs, all the data can be found here. Manatal makes this even more convenient because you can export reports with just one hit of a button.

This is like a foolproof guide to hitting the bull’s eye. You know the important factors to consider, so you just have to act upon them-- leading you to the right candidates and going through each recruitment phase efficiently.

Overall, ATS not only helps with acquiring top candidates,  but it also lets you hire them swiftly. You should be able to fill positions and improve company success and business performance in no time.

With Manatal, our clients can fill job vacancies in just 22 days-- almost half of the average time to fill! With our compelling tools and functionalities, our ATS can assist you in your recruitment needs faster and better.

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Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRI Network, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful recruitment. The support team is also excellent with very fast response time.
Edmund Yeo
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent work. This is so much awesome, I am recommending the solution to all recruiters I know.
Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. whenever I asked something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful requirement. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent work. This is so much awesome, I am recommending the solution to all recruiters I know.

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