Whether it be onboarding procedures, code of conduct policies, incident reports or training sessions, corporations—both large and small—must remain (and keep their staff) compliant in all aspects of their business if they want to remain in business.
To stay on top of ever-changing business laws and regulations, and in order to avoid any legal penalties or fees that their company could face, some HR leaders are relying heavily on the latest technology applications to protect their organization and stay up to date with the latest requirements in business.
Making sure that your organization is in compliance at all times with federal and state laws may also enhance your business reputation among prospective and long-time clients or aligned partners. This is crucial if you want the brand to continue to grow successfully.
Below, five members of Forbes Human Resources Council describe why using digital platforms to manage potential compliance issues is key to staying alert, as they continue to monitor their employees' daily workflow and company business practices.
Forbes Human Resources Council members share their insight.
Photos of individual members.1. It Makes The Onboarding Process Easier
Our workforce has shifted to include a higher proportion of freelancers, contractors and vendors. Given the complex government and legal regulations that come with working with on-demand talent, we've implemented technology to make the vendor onboarding process compliant, repeatable and seamless for us and for our vendors. - Yolanda Lau, FlexTeam
2. It Tracks Employees' Locations While Maintaining Privacy
To remain compliant, HR can implement technology that logs employee work locations while respecting their privacy. Topia's Adapt survey found 28% of people worked outside their home jurisdiction, but only 33% reported to HR, proving that HR cannot rely on employees to self-report their remote work location. The good news is that according to our survey, 94% of employees are comfortable being tracked. - Shawn Farshchi, Topia
3. It Keep Employees Informed
We always let our team members know what's happening via our knowledge base, email and instant messaging. In addition, we strategically leverage our training platform to house and implement up-to-date courses on all things compliance-related. - Tracy Cote, StockX
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4. It Provides Awareness About Company Safety Regulations
We utilize an online platform for security awareness training, combined with simulated phishing attacks, to ensure compliance with ISO standards. It provides a practice environment for both new and current colleagues and also helps our organization by making it easy to add new training modules as well as send out reminders, track colleagues' progress and completion rates. - Megan Leasher, Talent Plus
5. It Empowers Your Employees
What gets recognized, gets repeated. Implementing an engaging online rewards and recognition program, that is complemented by engaging learning programs, can encourage people to safeguard the company and abide by regulations that protect everyone. This approach focuses on ownership, empowerment and harnessing human motivation in a positive way. It can also drive compliance and engagement. - Nicole Fernandes, Blu Ivy Group
