There was once a time when the hiring managers would spend days sorting through the applications provided to them. But with the latest technology solutions revealed within the corporate world, the entire recruitment process has seen significant changes.
Do you have an orderly system to efficiently sort through the barrage of applications? Does it help you when face the recruitment process without a hassle?
One of the most popular ways to track an applicant is through help of an innovative system that helps you filter the qualified candidates from a heap of eliminated ones. Without a proper tracking system, the odds of your workday becoming a headache are fairly high.
Track Applicants through innovative solutions
An Applicant Tracking System (ATS) helps in simplifying the recruiting process through an automated intelligence system. This helps in picking out the most capable candidates for the open positions that attract hundreds or thousands of candidates that have the required qualifications .
This helps in saving companies and the recruiters a great deal of time that they would have spent in weeding out the candidates that they don’t need.
Most fortune 500 companies are diligent in their use of the Applicant Tracking System. These systems are highly effective in storing the applicants’ information and filtering out the qualified applicants along with the necessary data.
Keep the hiring process and the applications simple
If you are not sure about using any system tool to track applications, perhaps a simpler alternative for you would be to simplify the process as much as possible, so that you can find the candidates with the required qualification to meet the standard of the job that needs to be done easily.
A convenient way to track applicants is by following the simplest way available. You can use the ideal recruiting metrics and follow the path that is the simplest for you to understand by focusing only on the relevant information when you are tracking and sorting the candidates.
The following information can be kept track of:
- Names
- Notes
- Contact information
- Skills
- Location
- Qualification
Utilize the reminders for tracking
No matter how careful we become, certain things slip through our notice by mistake or a misstep. There is a reason why all praise the reminders when there are no personal assistants involved.
Using calendar reminders in the process of tracking applicants can be extremely helpful. Whatever you are comfortable using to keep a track of applicants, that is the best option for you.
It can be a classic planner for a handwritten calendar or a widget that digitally keeps track of everything for you. It is still one of the most effective ways to remain on top of tasks to needing to complete .
Maintain and organized the physical Applications
Online applications are the easiest to maintain with the innovative tracking systems at your disposal.
However, the physical applications are capable of giving you a hard time. No one wants to be drowning in papers so keeping them organized from the beginning can save you a lot of valuable time.
You can keep separate folders for strong applicants ranging from the unqualified ones and add your notes directly to the resumes. Perhaps, color coding might help you in unexpected ways. Keeping track of applicants also involves saving the important documents for later reviews.
Don’t be tempted to dispose of documents immediately as they are supposed to be kept till the hiring season is over. An applicant tracking system even store significant information in the database for years as well.
This is why when you find yourself asking how you can keep track of the applicants in your company, all fingers point to an applicant tracking system as the best option.
How can you use an Applicant Tracking System?
Applicants are more intrigued to apply to jobs that offer application process that is easy-to-use and user-friendly. The best Applicant Tracking Systems out there allow applicants to apply easily to any position via several devices without needing to shift gadgets or log in to the different platforms.
When the unnecessary steps are weeded out of the system, companies can benefit from a large pool of applicants to choose from. These applicants are easily ranked based on their skills and experience as well.
However, during the entire recruitment process, applicants are able to receive feedback and notes from the recruiters.
An Applicant Tracking System not only makes collaboration an easy task, but it also uses innovative technology as a natural language processing option with artificial intelligence to process resumes.
The submitted documents are conveniently scanned for matches on keywords using algorithms. Once the application is completed, recruiters can easily search or sort through them easily.
Applications Viewing for convenient tracking
While some recruiters still prefer to go through all job applications, the Applicant Tracking System can help by filtering out all the qualified applicants by going through their qualifications, work experiences, job titles, and the companies they worked for to offer a reduced number of applications that the recruiter has to go through.
This helps the company to find qualified candidates faster. However, it is also significant for candidates to make sure that they add their skills and qualifications on the resume to make them noticeable.
The Automatic Rankings to help you track applicants
Some of the Applicant Tracking Systems can be used to automatically compare resumes to the job description you have posted for the position in your company.
With automatic rankings provided, recruiters can easily compare resumes in a matter of seconds to get the list of people they prefer to go for.
How to track applicants through an improved recruitment process?
Identify the relevant applications quicker and better
In their benefits, these systems are fully equipped with machine learning algorithms and artificial intelligence. When you need help from the actions of past recruiters or the behavior of candidates, the system suggests the best match for the job.
While earlier times recruiters had to filter manually through the applicants, it is difficult to imagine what they had been through.
The selection was made to their best understandings; however, the system easily scans and suggests the best applicant based on matching keywords and other data figures. This happens in a matter of seconds, resulting in people chasing after the efficiency provided to them.
Focus only the perfect candidates for Interviews
If getting the most relevant profiles was not sufficient before, an Applicant Tracking System helps improve the online test assessment for candidates as well.
These tests are modified to help point out the right candidates with the necessary skills to fit into a company and their culture as well.
Not only are the same values of the organization being shared, but the recruiters can also design the assessments according to the functional areas and the roles of hiring.
This helps in highlighting the qualified candidates that are well-suited to the position to qualify for the next round.
Streamline the Interview process
The next step in the selection process involves the interview where the Applicant Tracking System helps the recruiters to stay on a schedule set for the interview.
It also gives them the option of conducting the interview through third-party platforms where they can conveniently schedule interviews of multiple recruits.
Video conferencing platforms are linked with only a click of the mouse button. Not only does this process save time, but it also makes the life of candidates and hiring recruiters a lot easier. It cuts down the costs involved and the entire process becomes a breeze.
Maintain your records of interviews
While we are discussing how an Applicant Tracking System makes our lives a lot easier, we cannot exclude the record preserved through this. Hiring managers used to note important points in the years past but important observations were communicated in a completely different way before.
Significant pieces were either lost in translation or lost without the retained memory. However, Applicant Tracking Systems enabled these bodies to leave comments and feedback along with the candidate profiles throughout the hiring process.
Conclusion
Being a hiring manager with the responsibility of recruiting and tracking applicants can easily become the most stressful job. There is a lot to do when trying to stay on top of the hundreds or thousands of applicants, making reports, and completing the tasks assigned as well.
Efficiency here comes with remaining organized and an effective hiring manager has to track applicants as quickly as possible. The end goal is to do what is best for the company. Keeping track of the applicants is necessary to maintain order within the structure of the recruitment process and the area being built within the company by the new candidates.
Knowing how to track applicants efficiently ensures the company runs smoothly. This is where using Applicant Tracking System will help to track the job applicants and improve the hiring process.
