What is HR software?

HR software has become the most essential tool utilized in both small and large organizations. All data is stored electronically hence, the need for jotting down data on paper no longer exists. Organizations are using HR software to keep employee information organized and stored in one place.

HR software can be integrated with other data management programs and can be customized to an organization’s needs and budget. It can assist in tracking time and approvals, goal tracking and performance management, create workflows, report on employee satisfaction, and update employee directories. HR software solutions are available for every size and type of organization.

Why HR software is Important for Businesses?

HR software saves your time as it automates simple processes such as pre-boarding, on-boarding, and off-boarding of employees, holiday allowance, absence tracking, produces customized reports, monitors data changes with audit trail thereby increasing overall productivity and work management.

If you have Human Resource management software installed, it will improve workflow by overseeing tasks from inception to conclusion and can boost your Business in several ways.

Improve organization

HR software automates records therefore, it becomes easier to organize and recall required information.

Streamline information sharing

Information can be shared by employers or managers across an entire organization with one click from anywhere at any time regarding procedural changes and other company news. Communication among employees is maintained at all times and the delegation of duties and reporting becomes easier.

Conquer geographical barriers

HR system can help employees and managers to communicate from remote locations and also attend training and conferences online. Through Online recruitment software employees can be hired without the need to travel or relocate.

Saves space

Minimizing the use of paper records removes the need for large storage areas and saves space, which can in turn save your company money on rent and utilities.

Optimize decision making

HR systems can help managers optimize decision-making to determine when and who to hire and how to increase productivity.

Better use of human capital

HR software makes HR professionals’ jobs much more efficient with information easy to enter and available in one place, they have more time to devote their time to benefit the organization.

Increase performance management effectiveness

HR systems make it easy to get feedback from a variety of sources. With this information, managers can suggest training systems that will be of the greatest benefit for the employee.

Administrative Efficiency

When you are predicting the further growth of your company, keeping track of employee information is likely to be difficult. Therefore a good HR software tool installed in your CRM will ensure tracking of details of employee holiday time, their payslip details, or skills and qualification details. By keeping the employee data inaccessible storage, allocation of tasks is easier and enables the HR professional to supervise the workflow better. Moreover, you don’t waste time in your administrative roles.

Reduces Risks

HR software reduces the amount of error to a bare minimum, whether its miscommunication or human error that can result in financial and legal complications. HR software manages all aspects of your business including compliance-related information keeping you on the right side of the law.

Secure

HR software warns you when something goes wrong while completing tasks. This helps you to keep track of the progress of the assignment. HR software allows you to accurately gauge issues such as turnover rate and hiring costs.

Types of HR Software

Human Resources Information Systems (HRIS)

It can easily integrate with other HR applications can be used for multiple HR functions such as storing employee data, maintaining regulatory and legal requirements, recruiting and tracking applicants, managing payroll and benefits, etc.

Applicant Tracking System (ATS)

ATS software helps streamline the hiring process for an organization from beginning to end. Tasks such as storing applicant data, posting job openings to multiple job boards, and screening applications for potential matches can be handled well.

Employees’ onboarding software

Helps track new employees and includes elements like pre-boarding packages, training tracking, electronic signatures, employee questionnaires, and other automated functions to ensure a smooth onboarding experience for new employees.

Performance Management

It helps in assessing employee skills, set performance goals, and track improvement.

Employee Engagement

Helps improve employee sentiment and increase individual and team engagement through everyday work priorities, feedback, coaching, and analytics.

Do Companies need HR software?

Yes. Businesses definitely need HR software. It is the foundation to support the HR department in its recruitment process with a plan for growth. HR software is now implemented in companies to handle numerous tasks including payroll, benefits, attendance info, performance information, and much more. It is one of the most valuable investments that companies can make reduced human resource costs and take the next step forward in their life.

The Top 10 best HR software solutions for your Business

employAstar

Their Applicant Tracking System can be customized to suit both small and large organizations. Their HR recruitment software is known for superior technology, customer-first approach, and innovative solutions.

Bob

Bob is a global platform that can be highly customized manner. This is great for HR departments that need tools like onboarding, time-off management, payroll reports, surveys time-tracking, benefits, and much more.

Freshteam

Freshteam is used by mid-sized, and big companies and has over 3,000 customers. It is good for job postings and applicant tracking.

Sapling

Sapling is great for onboarding and workflow automation and offers tools like survey and feedback module, people admin, an intranet, profile templates, etc. Their goal is to save man-hours and bringing remote teams together.

ClearCompany

ClearCompany is another HRMS company that creates and launches new products depending on what their clients need, from recruiting and applicant tracking through performance.

Factorial

Factorial is an HR software solution placing a strong emphasis on data security, PTO, org charts, managing employee onboarding, time tracking, payroll, talent acquisition, and much more and all their database is GDPR-compliant.

BambooHR

BambooHR is an HR software with a core HRMS function they also have recruiting and performance management.

Bitrix24

Bitrix24 is a free HR software platform used by businesses worldwide. It is known for various features such as company calendar, absence management, work reports, request forms, punch clock, and more.

ADP

ADP offers help in PEOs and payroll management to HRIS business for 2 person companies up through the largest organizations in the world.

Sage’s HRIS

Sage’s HRIS is a customizable core HR suite and is a great option for companies in the small to medium enterprise range that have a global presence.

Conclusion

The recruitment software helps organizations to engage and retain employees effectively and maintains a balance between your company culture, making sure that employees get what they deserve. Selecting the best HR software can streamline your workforce and boost your Business.