Summary. To welcome a new employee, you should first send out a welcome email prior to their first day. This email should include their start date and any important information they may need for their first day. As a nice gesture, prepare their desk with any important tech they may need, and be sure to have their onboarding training ready to go for their first day.
Welcoming a new employee is an important step in the onboarding process. The first day can be stressful and overwhelming at times for a new employee, and it’s your job as the employer to make sure to ease some of that stress for the new employee.
In this article, we will go over why it’s important to welcome new employees and how to welcome them, and we will provide some example messages to help get you started.
Key Takeaways:
-
Write a welcome email prior to their first day and include important information such as start date, work hours, and your contact information.
-
Welcoming a new employee helps them ease any nerves they may have and will make them feel like they are a part of the team.
-
Have their training and any important information or documents they need prepared for their first day.
Why Is It Important to Welcome New Employees?
Welcoming a new employee is important because it helps them feel like they are part of a team. They are excited to join the team and start working. If you do not welcome them to the team, they may feel isolated and have a hard time adjusting to their new position.
Welcoming a new employee also shows professionalism and creates a welcoming company culture. This gives an employee a good first impression of their new place of employment.
How to Welcome a New Employee to the Team
When you welcome a new employee to the team, it’s important that you express enthusiasm and appreciation before their first day. Here are some things to do to help welcome a new employee to your team.
-
Write a welcome email. Writing a welcome email before their first day is a great way to show your excitement while providing important information they may need before the first day.
-
Introduction. Introduce yourself and your job title. Be sure to name anyone who will be working with the new employee directly.
-
Important information. Be sure to include anything that they may need for their first day of work. Some essential things that should be covered include:
-
Start date
-
Work hours
-
Items to bring for the first day
-
Break room information
-
Arrival instructions and parking information
-
Welcome events
-
Contact information
-
-
-
Have training ready. You should have training videos ready for their first day. Trying to get them ready while they are sitting there can show that you were unprepared and can look unprofessional.
Being prepared with any training materials will help get the new employee up to speed and help them feel confident and prepared to take on the new role.
-
Prepare their desk. Preparing their desk can be a small gesture to show the new employee that they are a member of the team. Make sure they have any essential technology that is needed and provide some basic supplies.
Be sure to make sure the desk is cleaned out from the previous user. Starting a new job with trash in the drawers is never a fun thing.
-
Provide company swag. Company swag is a great way to make a new employee feel welcome. Swag can include notebooks, planners, coffee mugs or tumblers, and sticky notes. You can also add a welcome note or a card welcoming them to the team.
-
Provide an ‘office buddy’. Giving a new employee an office buddy will help ease any stress or pressure that comes with a new day. This person can help show them around the office and answer any questions they may have when you are not around.
-
Cater lunch. Lunch on your first day anywhere can be stressful. New employees may not know where to go, or they may have anxiety about sitting alone in the breakroom.
Getting lunch allows for that first day’s lunch stress to ease. It’s also a great way to help introduce them to their new team members. Be sure to ask them what kind of food they like or if they have any allergies before this.
New Employee Welcome Email Example
New employee welcome email example
Subject line: Welcome to Key Accounting.
Dear John Smith,
We are excited to have you join our team at Key Accounting. As a reminder, your first day is February 3. As a reminder, our dress code is business casual. Parking can be found on the third floor of the parking garage next to the building.
Tom will be in the lobby of the building at 9 a.m. to meet you and show you around. Please bring a form of ID, so we are able to get your employee ID set up.
We will be showing you where you will be working, and you will be introduced to other members of your team. Snacks and drinks are provided by the company in the break room, and there is fridge space if you decide to bring something of your own.
At 12 p.m., we will have a new employee lunch where you will be able to meet other team members. Please let me know if you have any food allergies.
If you have any other questions before Monday, please call me at 123-456-7890. We look forward to your first day with us.
Welcome aboard
Terry johnson
Welcome Message Examples
A message, either from a handwritten note or an email, can go a long way. Here are some examples of short welcome messages to give to them on their first day to help make your new employee feel welcome.
We are so excited to have you here, [employee name]. We think you will fit in great with our team and company. We hope you have a great first day!
Congratulations on your new role! We hope you have a successful first day and a successful journey ahead. Let me know if you need anything or have any questions.
We are delighted for you to join our team. On behalf of the team, we would like to extend a warm welcome and best wishes.
Welcome to [company name] [employee name]. I look forward to seeing your success and accomplishments.
We’re happy to have you here with us [employee name]! To help you have a smooth transition, please reach out if you have any questions.
Congratulations on your first day! Ever since we met you, we knew you would be the perfect fit. Here are some things to help you get started on your first day.
Welcome to the team [employee name]! We know it can be a bit overwhelming starting a new job, so please reach out if you have any questions about anything.
Welcome to [company name]! We can’t wait for you to start collaborating with your new team. We want to make sure that you always feel comfortable with who you are working with so here is some information about who you are working with [insert team member introductions].
[Employee name], I want to welcome you to [company name] and can’t wait to see what you can accomplish during your time here.
On behalf of [company name], I would like to welcome you to the team. We are looking forward to working with you and getting to know you more. All the best for your new role!
Welcoming a New Employee FAQ
-
Who should welcome a new team member?
Hiring managers or HR team members should welcome new team members with any essential items that they need. Welcoming a new team member will show that you appreciate them joining and will help boost employee engagement.
Everyone in the office should be welcoming and inviting to help them feel comfortable and at home in their new place of employment.
-
What should a manager do for a new employee in their first 30 days?
-
In the first 30 days, a manager should help create SMART goals with the new employee and set up regular check-ins. SMART stands for specific, measurable, attainable, realistic, and time-bound.
These goals help clarify any expectations and give clear instructions for a new team member to follow.
-
Setting regular check-ins with a new employee allows for a manager to track their progress and see how they are handling their first 30 days. This will also help to track their SMART goals.
-
-
What should a manager do for a new employee?
A manager should explain the company dress code, help them with payroll and benefits information, and help them fill out any necessary paperwork. A manager should be there to help guide a new employee to success.
A new employee won’t know the company rules and policies, so it’s a manager’s duty to tell them. They should also help a new employee fill out all of the important paperwork they need to work at the company.
-
What to include in a welcome letter for a new employee?
A welcome letter should contain a welcome statement, your name and position, and basic information they need to know. Other information that can be included in a welcome letter includes:
-
Onboarding schedule
-
Links to onboarding information
-
A daily schedule
-
Colleagues’ names and positions
-
Links to employee handbook
-
Links to employee resources.
-
References
Author
Taylor Berman
Taylor is a freelance writer from Pennsylvania. Taylor got into writing because she enjoys writing articles that help people and loves creating stories that inspire. She earned a bachelor's degree in journalism and public relations with an interest in communications media from Indiana University of Pennsylvania.
